 "KC Holiday Boutique_Since2011")
SCAM ALERT FOR VENDORS
As per our privacy policy, Marketplace Events is a permission-based email sender. We do not share, rent, or sell any email lists.
2024 information will be posted closer to event dates
The KC Holiday Boutique does not print or mail the Vendor Kit. All information can be found in the Vendor Kit and the links below.
Helpful Tips & Links
Vendor Kit – Coming Soon
Vendor Checklist- Click Here
Important Vendor Do's & Don'ts - Click Here
Please note that this page is always being updated as new information becomes available.
Additional Questions?
Contact Kelsey Jackson, Show Coordinator
816.601.2701 | KelseyJ@mpeshows.com
Table of Contents
2.) Girls Night Out
3.) Artisan Vendors
4.) Show Hours
6.) Vendor Badges
7.) Show Decorator
9.) Food Sampling
10.) Show Insurance
11.) Sales Tax
12.) Show Hotel
13.) How to Set-up Your Vendor Listing
14.) Social Media Tips
15.) Scam
16.) Contact Us
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HOLIDAY DECOR
It is required for all vendors to incorporate holiday decor in your booth.
Click here to view examples of holiday decor
Interested in getting your name out there? Donate Items for Girls Night out.
On November 22nd from 5:00 pm - 9:00 pm, Holiday Boutique turns a unique shopping experience into a party with a special Girls Night Out on Friday - complete with music, entertainment and fabulous door prizes!
You can reach shoppers and gain more exposure at the show by providing a gift certificate from your business.
Further information will be posted closer to the show dates.
Deadline Coming Soon.
Want additional exposure as an Artisan?
Our Artisan designation only cost $60, and you get the following benefits.
- 12”x12” floor decal on the aisle in front of your booth
- Listed as an Artisan on our feature page of the website under “Artisan Vendors” with your logo and booth number.
- Potential for onsite PR (no guaranteed) if requested by media.
Ask your Exhibit Sales Consultant about this designation.
Deadline Coming Soon.
2024 SHOW HOURS
| Thursday | November 21st | 10:00 am* - 9:00 pm |
| Friday | November 22nd | 10:00 am* - 9:00 pm |
| Saturday | November 23rd | 9:00 am* - 7:00 pm |
| Sunday | November 24th | 10:00 am* - 5:00 pm |
| Vendor Access: 8:00 am on show days | *Lower Level booths opens to public 1 hour earlier each morning at 9:00 am |
SCAM WARNING
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
CLICK HERE for more information.
Move-In
Each vendor will be assigned a specific date and time to set up their booth. These assignments will be communicated via color-coded map posted below 30 days prior to move-in. Driving into the building, if feasible, is only allowed during your assigned date and time. Hand carry or pushcart move-in is allowed any time during and/or after assigned time.
If a vendor will be using a vehicle as part of their booth space, vehicles Keys MUST be given to Show Management once parked in booth.
Click here to view the move-in map.
Move-Out Schedule
Sunday, November 24th
5:01 pm - 7 pm GREEN SECTION ONLY These booths are last in, first out & must move out Sunday immediately following show close to clear a pathway to loading dock doors. GREEN ZONE VENDORS will receive a Dock Pass, allowing your vehicle to proceed to the front of the line.
7:01 pm - 10 pm ALL OTHER SECTIONS are encouraged to begin breaking down their exhibit space while the red section is cleared. Exhibit space must be COMPLETELY disassembled before vehicle will be permitted to drive into the building.
Monday, November 25th
8:00 am - 11 am All Booths must be completely removed by 11 am Monday, November 25th.
VENDOR BADGES
during show days without a badge.
Each company will be provided an allotment of 5 badges per (100) square feet of contracted booth space, with a maximum of (20) vendor badge. Badges can be picked up at the show office during move-in or at Will Call located at the main entrance.
Show Decorator | GILBERT EXPOSITION MANAGEMENT SERVICES
Vendors are responsible for flooring (required for all booths.) You may supply your own tables and chairs or rent from the show decorator. An advanced purchase discount is offered & will ensure availability of all needed items.
As an vendor, you will automatically receive an introduction email from GEMS with a Username and Temporary Password.
After you’ve logged on you will be able to order services. Should you have any questions or need to have the introduction e-mail resent, please contact GEMS by phone at 214.388.5722 Ext 1 or e-mail orders@gemsevents.com.
Discount deadline is Tuesday, October 29th, 2024.
Click here to view floor covering FAQ sheet
Electrical | Plumbing | Telecommunications | Internet
To purchase any of these services please visit the Overland Park Convention Center website or contact Exhibitor Services at 913.339.3000. An advanced purchase discount is offered.
Wi-Fi is free at the Overland Park Convention Center on their open public network. If your merchant processing services requires a secure network a secure network can be purchase through the Overland Park Convention Center. The pricing is:
- Secure Wi-Fi Connection: $200 in advance or $250 within 10 days of the show
- Hardline Internet Connection: $200 in advance or $250 within 10 days of the show
Discount Deadline Coming Soon.
Electrical Do's & Don'ts - Click Here
Food Sampling
Food Vendors will not need to apply for a food permit through the City of Overland Park.
CLICK HERE for the requirements food vendors need to meet through the Kansas Department of Agriculture. If you have any further questions please call the KS Department of Agriculture at 785-564-6767.
Insurance Needs
Our shows have all been set up so vendors can apply using this link: Vendor Insurance Application
A few things to be aware of:
- Vendors will have to pick the show from a drop-down list that includes shows other than just those run by MPE.
- Marketplace Events is not selling this insurance and doesn’t profit from it in any way. This is simply a resource for those vendors who don’t already have the required insurance coverage per their contracts. They do not have to purchase this.
The Insurance clause is #5 on the Terms and Conditions page of all booth space contracts. For easy reference, vendors are required to have:
- Comprehensive General Liability and All Risk Property insurance
- Coverage must be from the start of move in to the end of move out
- Coverage of at least $1,000,000 for each separate occurrence
- Name Marketplace Events LLC and the venue as additional insured
- Provide a copy of certificate of insurance to MPE
For any questions regarding the vendor insurance application, contact Kendra Reilly Monahan, Buttine Underwriters Purchasing Group, LLC 212.867.3642 | kar@buttine.com
Kansas Sales Tax Information
- All vendors must have either an "Event Registration Certificate" or a State of KS "Sales Tax Registration Certificate" displayed in a visible location during the event.
- The State of KS supplies Event Registration Certificates showing the current sales tax rate . These will be available to pickup when checking in at the On-site Show Office or Click Hereto download a copy.
- You must collect and remit sales tax at the rate shown within 30 days of the event. Marketplace Events will submit a list of all participants to the State of KS for auditing purposes.
- Please check the form to verify that you have downloaded the 2024 event certificate
Click Here for the 2023 KDOR Sales Tax Form
Click Here KS Department of Revenue Tax Tips for Kansas Event Vendors
For additional information regarding sales taxes prior to the event please visit the Kansas Department of Revenue Division of Taxation website.
PARKING
THE NORTH LOT IS FOR SHOPPERS ONLY. SHOPPERS MUST BE ABLE TO FIND PARKING IN ORDER TO GET TO YOU! VENDOR PARKING IS NOT PERMITTED IN THE NORTH LOT.
Trucks and trailers: If you have NOT prepaid for a reserved parking spot, you are required to park your oversized truck or trailer in the two designated rows located in the Overland Park Convention Center North Lot.
You must provide the description and license plate info for your oversized truck or trailer at vendor check-in to receive your vendor badges.
Cars: During show hours, the covered lot will be designated for vendors on a first-come, first-serve basis. One parking pass per company will be provided at check-in & is required to enter the covered lot. Once the lot is full, additional parking is available in one of our two remote parking lots. Shuttle schedule for both the Black & Veatch & Marriott Overland Park remote lots listed below.
Click Here to view the parking map
Hotel Information
We have negotiated discounted rates at the following hotels:
Sheraton Overland Park at the Overland Park Convention Center
6100 College Blvd
Overland Park, KS 66211
913.234.2100
Click here to reserve your room for $139/night.
Discount Deadline is 5 pm Wednesday, October 30th, 2024
ENHANCE YOUR COMPANY’S ONLINE VENDOR LISTING
Your basic listing will be uploaded to the website when you book your booth. Within 24 hours you will receive an automated email to enhance your listing. This link can be used multiple times and you can make updates and changes to your listing until ONE day after the show commences. If you have any questions regarding the online vendor listing or do not receive the link, please email our digital support rep, JenK@mpeshows.com.
Need help with your listing?
View the tutorial video - https://youtu.be/ecSxq1oKuYg and the FAQs.
To see some samples, visit the Interactive Exhibitor List section of the website.
Learn more about the benefits of creating your enhanced listing.
Go from basic to ENHANCED!
HOLIDAY BOUTIQUE SHOP 2023
The Holiday Boutique SHOP will be available to all holiday show vendors in 2023!
One store, ONLINE. All the shows! Opening on August 15th, the shop will be promoted to multiple markets and display products from sellers across multiple shows – that means more shoppers! If you have yet to receive your invitation to be a part of a brand-new way to connect with shoppers online and beyond the show floor, connect with us. Reach out now to receive your invitation to start selling at HolidayBoutiqueSHOP@mpeshows.com.
SOCIAL MEDIA
#LetsGetSocial
Share your show pics or your holiday décor and celebrations with us.
Hashtags: #KCHolidayBoutique #HolidayBoutique
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event, and ensures that our team are available to support both
exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the
official event.
Click Here to go to our Facebook Event for 2024.
Click Here for the Social Media Marketing Kit
VENDOR WEB BUTTON
Bring potential customers to the show by providing this ticket discount on your website.
Just follow the below steps:
1. Click "access web button" to save a copy of the button (once open, right click & save the image).
ACCESS WEB BUTTON
2. Have your web developer upload the web button to your website.
3. Once the button is uploaded have your web developer link the button to:
https://kcholidayboutique.tix123.com/?disc=MERRY
Contact us today!
Marc H Gary, Show Manager
MarcG@MPEshows.com 816.601.2707
Sherri Huffman, Exhibit Sales Consultant
SherriH@MPEshows.com
816.601.2704
Kelsey Jackson, Operations Manager
KelseyJ@MPEshows.com 816.601.2701